Privacy Policy

Young Smiles Pediatric Dentistry

Effective Date: March 2, 2026

Last Updated: April 1, 2026

1. Introduction

Young Smiles Pediatric Dentistry ("Practice," "we," "us," "our") is committed to protecting your privacy and safeguarding your personal and health information.

This Privacy Policy explains how we collect, use, disclose, and protect information obtained through our website ("Site") and related services.

By using this Site, you consent to the practices described in this Policy.

2. Information We Collect

We may collect the following types of information:

2.1 Personal Information

• Name
• Address
• Email address
• Phone number
• Date of birth
• Parent/guardian information
• Insurance information

2.2 Protected Health Information (PHI)

• Dental and medical history
• Treatment records
• Appointment details
• Billing and insurance data

2.3 Technical Information

• IP address
• Browser type
• Device information
• Access times
• Pages visited
• Cookies and tracking data

3. How We Use Your Information

We use information to:

• Provide dental care services
• Schedule and manage appointments
• Communicate with patients/guardians
• Process billing and insurance
• Improve our website and services
• Comply with legal obligations
• Maintain patient records
• Prevent fraud and abuse

We do not sell patient information.

4. HIPAA Compliance and PHI Protection

We comply with the Health Insurance Portability and Accountability Act of 1996 ("HIPAA") and applicable Florida privacy laws.

4.1 Use of PHI

We may use and disclose PHI for treatment, payment, healthcare operations, and legal and regulatory compliance, as permitted by law.

4.2 Safeguards

We maintain administrative, technical, and physical safeguards to protect PHI from unauthorized access, use, or disclosure.

4.3 Breach Notification

In the event of a data breach involving unsecured PHI, we will notify affected individuals as required by law.

5. Electronic Communications

By submitting information online, you acknowledge that:

• Electronic transmission is not 100% secure
• Data may be intercepted despite safeguards
• You assume these risks voluntarily

Email and website forms should not be used for urgent medical matters.

6. Cookies and Tracking Technologies

We may use cookies and similar technologies to improve website functionality, analyze usage, and customize user experience. You may disable cookies through your browser settings, though some features may not function properly.

7. Information Sharing and Disclosure

We may share information with healthcare providers, insurance companies, billing services, IT and hosting providers, and legal and regulatory authorities — only as necessary and permitted by law.

We do not authorize third parties to use your data for marketing.

8. Third-Party Websites

Our Site may link to third-party websites. We are not responsible for their privacy practices, content, or security policies. You access third-party sites at your own risk.

9. Data Retention

We retain personal and health information as required by federal law, Florida law, professional regulations, and business necessity. Records are securely destroyed when no longer required.

10. Your Privacy Rights

You have the right to:

• Access your records
• Request corrections
• Request restrictions
• Receive an accounting of disclosures
• Request confidential communications
• Obtain copies of records

Requests must be submitted in writing. Certain rights may be limited by law.

11. Children's Privacy

This Site is intended for parents and legal guardians. We do not knowingly collect information from children without parental consent. Parents/guardians are responsible for information submitted on behalf of minors.

12. Security Measures

We implement reasonable security measures, including encryption where applicable, secure servers, access controls, staff training, and monitoring systems. However, no system can guarantee absolute security. We are not liable for breaches beyond our reasonable control.

13. Limitation of Liability

To the fullest extent permitted by law, we are not liable for damages arising from unauthorized access, data loss, system failures, security breaches, or third-party actions related to information transmitted online.

14. Changes to This Policy

We may update this Privacy Policy at any time. Revisions become effective upon posting. Continued use of the Site constitutes acceptance.

15. Governing Law

This Policy is governed by the laws of the State of Florida and applicable federal laws.

16. Contact Information

For privacy questions, concerns, or requests, contact:

Young Smiles Pediatric Dentistry
13131 Kings Lake Drive Ste 104
Gibsonton, FL 33547
(813) 829-9075
info@youngsmiles.net

© 2026 Young Smiles Pediatric Dentistry. All rights reserved.